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Multi-Team Collaboration - TEAMCAL AI

Multi-Team Collaboration

Tangled communication and coordination with teams and third parties can slow down operations and create inefficiencies. Our streamlined scheduling solution eliminates these bottlenecks, ensuring smoother workflows and optimized operations.

Introducing TEAMCAL AI

TEAMCAL AI is an all-in-one team scheduling software designed to streamline meeting coordination across time zones with teams, vendors, clients, third parties, and customers—all in seconds. Available as a web application and iOS app, TEAMCAL AI seamlessly integrates with your favorite tools like Zoom, Outlook, Gmail, Slack, and more. It features four main components that make scheduling effortless and efficient.

TEAMCAL AI Introduction
ADI Icon

ADI, TEAMCAL AI powered Meetbot

An AI Assistant that reduces meeting scheduling time by 90%, saving 40 hours per week for the team.

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Schedule Meeting with Third parties

A group scheduling tool that allows you to meet with clients, customers, and vendors, eliminating the back-and-forth.

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Schedule Teams Across Time Zones

A Scheduler for Coordinating Cross-Team Meetings Across Time Zones and Locations.

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Integrate Seamlessly with Everyday Apps

A scheduler built directly in your workflow, in apps like Zoom, Webex, Slack, Gmail, and Outlook.

Learn how TEAMCAL AI Works.

Cross Team Scheduling at the Speed of AI

TEAMCAL AI is the sole Scheduling Solution which facilitates M x N x O meetings. Imagine scheduling between M companies, N stakeholders, and O number of meetings, in seconds.

In the example below you can see how we can schedule meeting with 8 stakeholders across 4 companies, BMW, Bridgestone, Mahle and GKN Drivelines in seconds. You can create this team and schedule all the subsequent follow-up meetings with TEAMCAL AI with the same convenience.

Imagine a productive day at work.

Cross Team Scheduling - Vision Dee Project Kickoff with Client and Vendors

Lightning-Fast Meetings

Set up 1-Click meetings with clients, cross-functional teams, and contractors across companies, calendars and time zones.

Team Scheduling

1-Click Meeting Link for Teams

Share your team's availability. Create a unique team meeting link and share it with your clients, channel partners and more. No need to go back and forth between internal and external stakeholders.

What this solves: Eliminates the endless email chains of "Does Tuesday at 3pm work for everyone?" when coordinating with external partners. Your team's collective availability is instantly visible through one shareable link, cutting scheduling time from hours to seconds and preventing the frustration of multiple rounds of back-and-forth communication.
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Share Your Team's Availability

Client Scheduling

1-Click Meetings with Clients

Discover the convenience of sharing your availability without exposing your calendar. Create a unique meeting link and share it on your website. Manage the meeting link for your whole team.

What this solves: Stops revenue leakage from prospects who can't find a convenient time to meet. Instead of losing potential customers in scheduling limbo, your meeting link lets them instantly book a time that works for both parties—while protecting your calendar privacy and maintaining professional boundaries.
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Share Your Availability

Team Coordination

1-Click Team Meetings

Forget about the dreaded colorful calendar screen where you add each member and try to solve the 2D Rubik's Cube puzzle. Create a Team once and click on the Team's Meet icon to get the available time slots of everyone on the team.

What this solves: Ends the nightmare of manually checking 8+ calendars to find one overlapping time slot. No more squinting at overlapping calendar grids or creating elaborate spreadsheets. One click shows when everyone is free, turning a 20-minute scheduling task into a 5-second action.
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1-Click Team Meetings

External Collaboration

Ready for Gig Economy

Are contractors, channel partners and consultants not in the company calendar? No Problem! Just add them to a team and you can still find the available time for everyone.

What this solves: Fixes the "outside contractor" blind spot where you can't see freelancers' or partners' availability because they're not in your company calendar system. Now schedule seamlessly across organizational boundaries without forcing external collaborators to adopt your internal tools or expose their full calendars.
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Ready for Gig Economy

Global Teams

Different time zones? No problem!

Half of the Sales team in Utah, QA team in Romania, and stumped on when to set up a meeting? Teamcal AI takes into account the time differences between team members and presents you with available times for scheduling a meeting.

What this solves: Prevents the embarrassment of scheduling a 6am meeting for your London colleagues or a midnight call for your Singapore team. The system automatically converts time zones and only suggests slots that work for everyone's business hours—no more mental math or accidentally waking people up.
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Time-zone Problem Solved

Zoom Integration

Schedule Follow-ups While on Zoom Calls

Find free time for all your attendees and schedule follow-up meetings in seconds, all while on a Zoom call. The TEAMCAL AI Zoom App displays your scheduled meetings for the day, lets you view meeting details, and easily check the free time of all meeting attendees for the upcoming week.

What this solves: Eliminates the awkward "Let me check my calendar and get back to you" moment at the end of meetings. Instead of losing momentum switching between Zoom and your calendar to coordinate the next meeting, you can instantly see everyone's availability and lock in follow-ups before the call ends—keeping deals and projects moving forward without delays.
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TEAMCAL AI App for Zoom

Slack Integration

Schedule Meetings Without Leaving Slack

Meet ADI, your AI-powered Meetbot that saves 90% of your team's scheduling time. Schedule meetings in seconds by simply texting or speaking—no more managing calendars manually. Use simple commands like "Set up meeting with @Raj and john@acme.com for Demo" or "Find time with #engineering" directly from your Slack Chat.

What this solves: Stops the productivity drain of constantly switching between Slack and your calendar app. Your team stays in their natural workflow, scheduling meetings through simple text commands without breaking conversation flow. ADI handles all the calendar coordination, timezone calculations, and invite sending automatically—transforming what used to take 10 minutes and multiple tab switches into a 10-second Slack message.
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ADI Bot in Slack

© TEAMCAL AI